COVID Project Timeline

Here’s a look at the overall timeline for the project.

April to June 2020: Project Prep and Start

• Solicited, secured participation, and obtained input from 21 sites, refining project parameters
• Obtained IRB approval at UW as an exempt project
• All data are HIPAA-compliant and de-identified (per HIPAA requirements) with a unique identifier
• Unique identifier allows for tracking of additional treatments after the initial COVID diagnosis
• Completed data-transfer agreements with all 21 sites
• Contracted with BlueTree to consult on use of electronic health records
• Identified data elements of interest (195 elements)
• Defined a COVID case as PCR+ and/or ICD-10 Code + and/or Antibody+

July to September 2020: Initiate Data Extraction

• Assisted sites with EHR coding
• Completed first monthly data transfer from 21 sites (data from February 1 – June 30, 2020)
• Corrected and refined EHR code across the 21 sites
• Aided each site with their unique EHR data challenges (ongoing)
• Merged data across 21 sites; tested the merged file for data analysis for the first time

October to December 2020: Analyze Initial Findings

• Merged February – October 2020 data from 21 sites to review data integrity and quality
• Invited co-investigators to submit research ideas
• Continued refinement and optimization of EHR code

2021 (Planned)

• Complete analyses of data from 21 sites (February – December 2020)
• Submit first manuscripts
• Finalize data dictionary